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HVAC

HVAC

We Do Best

24/7 Emergency Calls – Always Covered

During peak season, customers expect fast responses. Missed calls = customers go elsewhere. Smart Call Sync captures every inquiry, books service, and sends updates — so you’re always first to respond.

When AC fails during a heatwave or heating stops on a freezing night, customers need help fast. With Callie, your AI receptionist, every emergency call is answered instantly, 24/7 — no missed opportunities.

Never lose work during high-demand days — every inquiry gets answered

Smart spam filtering — no wasted time on robocalls

Friendly, consistent voice that reassures worried customers

Seasonal Workload Management & Scheduling

HVAC businesses face huge call spikes in summer and winter. Smart Call Sync handles the pressure, booking every job directly into Google Calendar.

  • Real-time scheduling prevents overlaps and double bookings
  • Automated reminders reduce cancellations and no-shows
  • Perfect for both emergency service and planned maintenance
  • Keeps your schedule organized, even in peak season
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Instant Outbound Callbacks – Win Jobs Before Competitors

Missed a call while repairing a unit? Smart Call Sync triggers an automatic callback within seconds, securing the job before the customer calls someone else.

Step Work

Respond faster than competitors — capture the job first

Turn missed calls, web leads, or forms into confirmed bookings

Create a reliable, professional impression with fast follow-ups

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Smart Messaging & Visual Support

Explaining HVAC issues can be tricky — Smart Call Sync lets customers send photos or videos of thermostats, vents, or units via SMS or WhatsApp.

  • Faster diagnostics with accurate details
  • Real-time updates for business owners & technicians
  • Auto-send confirmations and technician ETAs
  • All chats and media stored in one central dashboard

CRM Integration for HVAC Businesses

Smart Call Sync connects with HubSpot, Zoho, Salesforce, and more, logging every call, chat, and appointment.

Full customer history for repeat visits and service contracts

Simplified reporting & technician dispatch

Full API + Webhooks for scalable operations

Why HVAC Pros Choose Smart Call Sync

Always Answered Calls – 24/7 coverage + spam filtering

Organized Follow-Ups – CRM logging + reminders

Clear & Fair Pricing – $0.35–$0.40 per minute

Free & Fast Setup – Up and running in 15 minutes

Scalable & Secure – Built for seasonal call spikes

Advanced Features for HVAC

  • Tailored scripts for HVAC emergencies & maintenance
  • Bilingual Agent (EN/HE/ES)
  • Appointment Links & Call Transfers
  • Text Summaries & Analytics
  • CRM Integration (Full API + Webhooks)
  • Tech Dispatch & Reporting
  • Speech Analytics (keywords + sentiment)
  • 24/7 Priority Support with SLA
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Get Started Today

Every missed HVAC call is lost revenue — and a lost customer.

Start your free trial